Japan visa application and requirements

Japan Visa

Japan visa

Having to get a visa to Japan takes all the fun out of traveling.
We are here to get it back. Just apply online below and let us do the rest

Your travel destination 
Visa type
Visa validity
Your citizenship
Living in
Need help?Chat with us
Call us 7 days a week:  Call us 7 days a week: 
Call us 7 days a week

Call us FREE

7 days a week
Due to the ongoing pandemic document drop-off and collection from our offices will need to be coordinated with our team via chat or phone support. Thank you for your cooperation and patience.
Apply online
Mail documents
Receive a visa
Expert in Japan visa services since 2003, VisaHQ is a private visa agency, not affiliated with the government of Japan. VisaHQ provides expediting services for visa to Japan and charges a service fee. See how we compare in the 90 seconds video
  • r
    Tourist visa
    required
  • r
    Business visa
    required
  • r
    Journalist visa
    required
  • r
    Work visa
    required
  • r
    Conference visa
    required
  • r
    Transit visa
    required
  • r
    Visitor visa
    required
  • n
    Tourist visa
    not required
  • r
    Student visa
    required
A visa is required for this destination.

Currently, all foreign nationals who wish to newly enter Japan, need to apply for a visa except for those with re-entry permit.

Currently, all foreign nationals who wish to newly enter Japan, need to apply for a visa except for those with re-entry permit.

NOTE: Starting June 10, 2022. Foreign nationals newly entering Japan for a short-term stay for tourism will be allowed to enter only when a travel agency among others (those who have booked tours with fixed flight itineraries, bookings, and guides) organizing the trip serves as the receiving organization of the travelers.

Entry to Japan is conditional on a COVID-19 test being completed within 72 hours of the flight departure time. All foreign nationals who enter Japan are required to undergo a 14-day period of quarantine.

Currently, all foreign nationals who wish to newly enter Japan, need to apply for a visa except for those with re-entry permit.

Currently, all foreign nationals who wish to newly enter Japan, need to apply for a visa except for those with re-entry permit.

Contact VisaHQ team for guidance in order to proceed with your visa application

Entry to Japan is conditional on a COVID-19 test being completed within 72 hours of the flight departure time. All foreign nationals who enter Japan are required to undergo a 14-day period of quarantine.

Entry to Japan is conditional on a COVID-19 test being completed within 72 hours of the flight departure time. All foreign nationals who enter Japan are required to undergo a 14-day period of quarantine.

Entry to Japan is conditional on a COVID-19 test being completed within 72 hours of the flight departure time. All foreign nationals who enter Japan are required to undergo a 14-day period of quarantine.

Register your trip with the US Department of State!
Be informed.
Receive important information from the Embassy about safety conditions in your destination country, helping you make informed decisions about your travel plans.
Be safe.
Help the US Embassy contact you in an emergency, whether natural disaster, civil unrest, or family emergency.
Be in touch.
Help family and friends get in touch with you in an emergency.
  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. A digital passport-type photograph taken within the last 6 months. Must be 2 inches x 2 inches. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

  • Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

  • Itinerary. A copy of round trip tickets or detailed itinerary for the duration of the trip. The applicant's name must be on itinerary.

  • Invitation Letter. An invitation from the host company which introduces the applicant, states the nature of the trip, and specifies the type and desired validity of the visa.

  • Business Letter. A soft/hard copy of business letter from the sending company. The letter should be printed on the company letterhead stationery, addressed to "The Consulate of Japan, Visa Section", and signed by a senior manager. The business letter must adhere to the following guidelines: Briefly introduce the applicant (please specify employment status/position held in the company by applicant). State the nature of the business to be conducted (i.e. nature of contracting, etc.) and the names and addresses of companies to be contacted in Japan. Specify the Type and desired Validity of the visa (i.e. a one year multiple entry business visa). Guarantee of sufficient funds for travel. In the event the applicant is self-employed, please mention the nature of business conducted in Japan in the application under "Other" in paragraph 1.15. Specify the place of accommodation in Japan.

  • Medical Certificate. Please attach a health form.

  • Letter of Invitation. Letter of Invitation from company in Japan.

  • Guarantee Letter. Guarantee Letter from company in Japan.

  • Certificate of Employment. Signed and Dated Certificate of Employment from US company
    • Must be on company letterhead
    • Copies are accepted

  • Certificate for Completion of Registration. Copy of the Certificate for completion of registration to the ERFS system.
    To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate.

  • U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies). U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies).
    • Permanent Resident (Green Card / Advanced Parole, and/or I-551) & copy.
    • H1B stamp & copy / L-1 & copy / I-797 & copy.
    • F-1 stamp & copy AND I-20(with a valid school signature to travel) & copy.
    • J-1 stamp & copy AND DS-2019(with a valid signature to travel) & copy.
    • Employment Authorization Card (if applicable) & copy.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. A digital passport-type photograph taken within the last 6 months. Must be 2 inches x 2 inches. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

  • Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

  • Itinerary. A copy of round trip tickets or detailed itinerary for the duration of the trip. The applicant's name must be on itinerary.

  • Invitation Letter. An invitation from the host company which introduces the applicant, states the nature of the trip, and specifies the type and desired validity of the visa.

  • Business Letter. A soft/hard copy of business letter from the sending company. The letter should be printed on the company letterhead stationery, addressed to "The Consulate of Japan, Visa Section", and signed by a senior manager. The business letter must adhere to the following guidelines: Briefly introduce the applicant (please specify employment status/position held in the company by applicant). State the nature of the business to be conducted (i.e. nature of contracting, etc.) and the names and addresses of companies to be contacted in Japan. Specify the Type and desired Validity of the visa (i.e. a one year multiple entry business visa). Guarantee of sufficient funds for travel. In the event the applicant is self-employed, please mention the nature of business conducted in Japan in the application under "Other" in paragraph 1.15. Specify the place of accommodation in Japan.

  • Medical Certificate. Please attach a health form.

  • Letter of Invitation. Letter of Invitation from company in Japan.

  • Guarantee Letter. Guarantee Letter from company in Japan.

  • Certificate of Employment. Signed and Dated Certificate of Employment from US company
    • Must be on company letterhead
    • Copies are accepted

  • Certificate for Completion of Registration. Copy of the Certificate for completion of registration to the ERFS system.
    To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate.

  • U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies). U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies).
    • Permanent Resident (Green Card / Advanced Parole, and/or I-551) & copy.
    • H1B stamp & copy / L-1 & copy / I-797 & copy.
    • F-1 stamp & copy AND I-20(with a valid school signature to travel) & copy.
    • J-1 stamp & copy AND DS-2019(with a valid signature to travel) & copy.
    • Employment Authorization Card (if applicable) & copy.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Letter from Media Company. A letter from the applicant's company. This must describe:
    the name and position of the applicant
    the duration of the assignment
    the name and address of the Japanese branch of the company (if applicable)
    the activities or responsibilities of the applicant in Japan
    a statement that all expenses incurred in Japan are guaranteed

  • Declaration Form. One completed and signed declaration form.

  • Visa application form. Fully completed and signed application form.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. Must be 2 x 2 inches. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

  • Complete itinerary. A copy of round trip tickets or detailed itinerary showing all intermediary countries between your destination and return to country of origin. The applicant's name must be on itinerary.

  • Conference invitation. Letter of Reasons for Invitation from your visiting company or conference organizer in Japan;
    Conference Letter from your local company in the U.S.
    As well as materials showing the information about the conference in Japan.

  • Medical Certificate. Please attach a health form.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Certificate of Employment. Work certificate. Please provide a copy of the applicant's employment contract.

  • Certificate of Eligibility. A Certificate of Eligibility from the Immigration Bureau of Japan. You must obtain a visa and enter Japan within 3 months of the certificate's date of issue.

  • Certificate of Eligibility. Issued before a visa application by a regional immigration authority under the jurisdiction of the Ministry of Justice as evidence that the foreign national meets the conditions for landing in Japan, including the requirements that the activity in which the foreign national wishes to engage in Japan at the time of the landing examination is not fraudulent and is an activity that comes under a status of residence (excluding Temporary Visitor Status) stipulated in the Immigration Control Act.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Certificate of Eligibility. Issued before a visa application by a regional immigration authority under the jurisdiction of the Ministry of Justice as evidence that the foreign national meets the conditions for landing in Japan, including the requirements that the activity in which the foreign national wishes to engage in Japan at the time of the landing examination is not fraudulent and is an activity that comes under a status of residence (excluding Temporary Visitor Status) stipulated in the Immigration Control Act.

  • Declaration Form. One completed and signed declaration form.

  • Visa application form. For online orders, please download, print and sign Japan visa application, prepared by our system under your account.

  • Original passport. Please provide original passport, sign your passport, and check that you have at least one blank visa page.

  • Passport-type photograph. One 2'x 2' passport-type photo taped to application form. Must be taken within the last 6 months, with white Background and NO glasses.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Release of Liability. A sample of this letter can be found here.

  • Proof of residency. Copy of driver's license, state issued ID, or major utility bill (Water, Gas, Electric, Sewage) for the most recent month, showing the applicant's name and current address.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. A digital passport-type photograph taken within the last 6 months. Must be 2 inches x 2 inches. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

  • Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

  • Itinerary. A copy of round trip tickets or detailed itinerary for the duration of the trip. The applicant's name must be on itinerary.

  • Invitation Letter. An invitation from the host company which introduces the applicant, states the nature of the trip, and specifies the type and desired validity of the visa.

  • Business Letter. A soft/hard copy of business letter from the sending company. The letter should be printed on the company letterhead stationery, addressed to "The Consulate of Japan, Visa Section", and signed by a senior manager. The business letter must adhere to the following guidelines: Briefly introduce the applicant (please specify employment status/position held in the company by applicant). State the nature of the business to be conducted (i.e. nature of contracting, etc.) and the names and addresses of companies to be contacted in Japan. Specify the Type and desired Validity of the visa (i.e. a one year multiple entry business visa). Guarantee of sufficient funds for travel. In the event the applicant is self-employed, please mention the nature of business conducted in Japan in the application under "Other" in paragraph 1.15. Specify the place of accommodation in Japan.

  • Medical Certificate. Please attach a health form.

  • Letter of Invitation. Letter of Invitation from company in Japan.

  • Guarantee Letter. Guarantee Letter from company in Japan.

  • Certificate of Employment. Signed and Dated Certificate of Employment from US company
    • Must be on company letterhead
    • Copies are accepted

  • Certificate for Completion of Registration. Copy of the Certificate for completion of registration to the ERFS system.
    To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate.

  • U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies). U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies).
    • Permanent Resident (Green Card / Advanced Parole, and/or I-551) & copy.
    • H1B stamp & copy / L-1 & copy / I-797 & copy.
    • F-1 stamp & copy AND I-20(with a valid school signature to travel) & copy.
    • J-1 stamp & copy AND DS-2019(with a valid signature to travel) & copy.
    • Employment Authorization Card (if applicable) & copy.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of Japan and has at least 1 blank visa page (excluding the amendment pages).

  • Passport-type photograph. Include a passport style photo (2"x2"), with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Visa Copies. Copies of any visas needed for the current trip.

  • Complete itinerary. A confirmed reservation record of round trip tickets or detailed itinerary showing all intermediary countries between Japan and return to the United States. The applicant's name must be on itinerary. Please do not purchase tickets until your visa has been issued.

  • Police report. An applicant with an arrest or criminal record must provide a copy of his/her court and/or arrest record (including cases that ended with an acquittal or pardon), along with an English translation of those documents if they are in any language other than English. In case there was no trial, please provide a letter that explains in detail, the circumstances surrounding the arrest. Please provide details about the charges, time served, fees paid, and probation (if any).

  • Authorization Letter. A letter authorizing VisaHQ to submit your application on your behalf. Please leave the Visa Agent line blank on the authorization letter.

  • Letter from Media Company. A letter from the applicant's company. This must describe:
    • the name and position of the applicant
    • the duration of the assignment
    • the name and address of the Japanese branch of the company (if applicable)
    • the activities or responsibilities of the applicant in Japan • a statement that all expenses incurred in Japan are guaranteed

  • Declaration Form. One completed and signed declaration form.

  • Visa application form. Fully completed and signed application form.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. Must be 2 x 2 inches. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

  • Complete itinerary. A copy of round trip tickets or detailed itinerary showing all intermediary countries between your destination and return to country of origin. The applicant's name must be on itinerary.

  • Conference invitation. Letter of Reasons for Invitation from your visiting company or conference organizer in Japan;
    Conference Letter from your local company in the U.S.
    As well as materials showing the information about the conference in Japan.

  • Medical Certificate. Please attach a health form.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Authorization Letter. A letter authorizing VisaHQ to submit your application on your behalf. Please leave the Visa Agent line blank on the authorization letter.

  • Declaration Form. One completed and signed declaration form.

  • Release of Liability. A sample of this letter can be found here.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Authorization Letter. A letter authorizing VisaHQ to submit your application on your behalf. Please leave the Visa Agent line blank on the authorization letter.

  • Declaration Form. One completed and signed declaration form.

  • Visa application form. For online orders, please download, print and sign Japan visa application, prepared by our system under your account.

  • Original passport. Please provide original passport, sign your passport, and check that you have at least one blank visa page.

  • Passport-type photograph. One 2'x 2' passport-type photo taped to application form. Must be taken within the last 6 months, with white Background and NO glasses.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Release of Liability. A sample of this letter can be found here.

  • Proof of residency. Copy of driver's license, state issued ID, or major utility bill (Water, Gas, Electric, Sewage) for the most recent month, showing the applicant's name and current address.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. A digital passport-type photograph taken within the last 6 months. Must be 2 inches x 2 inches. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

  • Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

  • Itinerary. A copy of round trip tickets or detailed itinerary for the duration of the trip. The applicant's name must be on itinerary.

  • Invitation Letter. An invitation from the host company which introduces the applicant, states the nature of the trip, and specifies the type and desired validity of the visa.

  • Business Letter. A soft/hard copy of business letter from the sending company. The letter should be printed on the company letterhead stationery, addressed to "The Consulate of Japan, Visa Section", and signed by a senior manager. The business letter must adhere to the following guidelines: Briefly introduce the applicant (please specify employment status/position held in the company by applicant). State the nature of the business to be conducted (i.e. nature of contracting, etc.) and the names and addresses of companies to be contacted in Japan. Specify the Type and desired Validity of the visa (i.e. a one year multiple entry business visa). Guarantee of sufficient funds for travel. In the event the applicant is self-employed, please mention the nature of business conducted in Japan in the application under "Other" in paragraph 1.15. Specify the place of accommodation in Japan.

  • Medical Certificate. Please attach a health form.

  • Letter of Invitation. Letter of Invitation from company in Japan.

  • Guarantee Letter. Guarantee Letter from company in Japan.

  • Certificate of Employment. Signed and Dated Certificate of Employment from US company
    • Must be on company letterhead
    • Copies are accepted

  • Certificate for Completion of Registration. Copy of the Certificate for completion of registration to the ERFS system.
    To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate.

  • U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies). U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies).
    • Permanent Resident (Green Card / Advanced Parole, and/or I-551) & copy.
    • H1B stamp & copy / L-1 & copy / I-797 & copy.
    • F-1 stamp & copy AND I-20(with a valid school signature to travel) & copy.
    • J-1 stamp & copy AND DS-2019(with a valid signature to travel) & copy.
    • Employment Authorization Card (if applicable) & copy.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. Include 2 passport style photos, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Authorization Letter. A letter authorizing VisaHQ to submit your application on your behalf. Please leave the Visa Agent line blank on the authorization letter.

  • Letter from Media Company. A letter from the applicant's company. This must describe:
    • the name and position of the applicant
    • the duration of the assignment
    • the name and address of the Japanese branch of the company (if applicable)
    • the activities or responsibilities of the applicant in Japan • a statement that all expenses incurred in Japan are guaranteed

  • Declaration Form. One completed and signed declaration form.

  • Visa application form. Fully completed and signed application form.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. Must be 2 x 2 inches. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

  • Complete itinerary. A copy of round trip tickets or detailed itinerary showing all intermediary countries between your destination and return to country of origin. The applicant's name must be on itinerary.

  • Conference invitation. Letter of Reasons for Invitation from your visiting company or conference organizer in Japan;
    Conference Letter from your local company in the U.S.
    As well as materials showing the information about the conference in Japan.

  • Medical Certificate. Please attach a health form.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Authorization Letter. A letter authorizing VisaHQ to submit your application on your behalf. Please leave the Visa Agent line blank on the authorization letter.

  • Certificate of Employment. Work certificate. Please provide a copy of the applicant's employment contract. Must be signed by the prospective employer and include the details of employment in Japan.

  • Certificate of Eligibility. Issued before a visa application by a regional immigration authority under the jurisdiction of the Ministry of Justice as evidence that the foreign national meets the conditions for landing in Japan, including the requirements that the activity in which the foreign national wishes to engage in Japan at the time of the landing examination is not fraudulent and is an activity that comes under a status of residence (excluding Temporary Visitor Status) stipulated in the Immigration Control Act.

  • Declaration Form. One completed and signed declaration form.

  • Release of Liability. A sample of this letter can be found here.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Authorization Letter. The letter of authorization. Please download, print and complete the authorization letter to allow VisaHQ to process your application. Please note your name, address, and the details of any dependents on this letter MUST be typed.

  • Certificate of Eligibility. Issued before a visa application by a regional immigration authority under the jurisdiction of the Ministry of Justice as evidence that the foreign national meets the conditions for landing in Japan, including the requirements that the activity in which the foreign national wishes to engage in Japan at the time of the landing examination is not fraudulent and is an activity that comes under a status of residence (excluding Temporary Visitor Status) stipulated in the Immigration Control Act.

  • Declaration Form. One completed and signed declaration form.

  • Visa application form. For online orders, please download, print and sign Japan visa application, prepared by our system under your account.

  • Original passport. Please provide original passport, sign your passport, and check that you have at least one blank visa page.

  • Passport-type photograph. One 2'x 2' passport-type photo taped to application form. Must be taken within the last 6 months, with white Background and NO glasses.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Release of Liability. A sample of this letter can be found here.

  • Proof of residency. Copy of driver's license, state issued ID, or major utility bill (Water, Gas, Electric, Sewage) for the most recent month, showing the applicant's name and current address.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. A digital passport-type photograph taken within the last 6 months. Must be 2 inches x 2 inches. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

  • Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

  • Itinerary. A copy of round trip tickets or detailed itinerary for the duration of the trip. The applicant's name must be on itinerary.

  • Invitation Letter. An invitation from the host company which introduces the applicant, states the nature of the trip, and specifies the type and desired validity of the visa.

  • Business Letter. A soft/hard copy of business letter from the sending company. The letter should be printed on the company letterhead stationery, addressed to "The Consulate of Japan, Visa Section", and signed by a senior manager. The business letter must adhere to the following guidelines: Briefly introduce the applicant (please specify employment status/position held in the company by applicant). State the nature of the business to be conducted (i.e. nature of contracting, etc.) and the names and addresses of companies to be contacted in Japan. Specify the Type and desired Validity of the visa (i.e. a one year multiple entry business visa). Guarantee of sufficient funds for travel. In the event the applicant is self-employed, please mention the nature of business conducted in Japan in the application under "Other" in paragraph 1.15. Specify the place of accommodation in Japan.

  • Medical Certificate. Please attach a health form.

  • Letter of Invitation. Letter of Invitation from company in Japan.

  • Guarantee Letter. Guarantee Letter from company in Japan.

  • Certificate of Employment. Signed and Dated Certificate of Employment from US company
    • Must be on company letterhead
    • Copies are accepted

  • Certificate for Completion of Registration. Copy of the Certificate for completion of registration to the ERFS system.
    To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate.

  • U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies). U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies).
    • Permanent Resident (Green Card / Advanced Parole, and/or I-551) & copy.
    • H1B stamp & copy / L-1 & copy / I-797 & copy.
    • F-1 stamp & copy AND I-20(with a valid school signature to travel) & copy.
    • J-1 stamp & copy AND DS-2019(with a valid signature to travel) & copy.
    • Employment Authorization Card (if applicable) & copy.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. Include 2 passport style photos, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Letter from Media Company. A letter from the applicant's company. This must describe:
    • the name and position of the applicant
    • the duration of the assignment
    • the name and address of the Japanese branch of the company (if applicable)
    • the activities or responsibilities of the applicant in Japan • a statement that all expenses incurred in Japan are guaranteed.

  • Declaration Form. One completed and signed declaration form.

  • Visa application form. Fully completed and signed application form.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. Must be 2 x 2 inches. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

  • Complete itinerary. A copy of round trip tickets or detailed itinerary showing all intermediary countries between your destination and return to country of origin. The applicant's name must be on itinerary.

  • Conference invitation. Letter of Reasons for Invitation from your visiting company or conference organizer in Japan;
    Conference Letter from your local company in the U.S.
    As well as materials showing the information about the conference in Japan.

  • Medical Certificate. Please attach a health form.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Certificate of Employment. Work certificate. Please provide a copy of the applicant's employment contract.

  • Certificate of Eligibility. A Certificate of Eligibility from the Immigration Bureau of Japan. You must obtain a visa and enter Japan within 3 months of the certificate's date of issue.

  • Declaration Form. One completed and signed declaration form.

  • Release of Liability. A sample of this letter can be found here.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Authorization Letter. A letter authorizing VisaHQ to submit your application on your behalf. Please leave the Visa Agent line blank on the authorization letter.

  • Certificate of Eligibility. Validity of the Certificate of Eligibility is 3 months from date of issue. Therefore, please beware that you must obtain the Japan visa and enter Japan within 3 months from the date of issue of the Certificate of Eligibility.

  • Declaration Form. One completed and signed declaration form.

  • Visa application form. For online orders, please download, print and sign Japan visa application, prepared by our system under your account.

  • Original passport. Please provide original passport, sign your passport, and check that you have at least one blank visa page.

  • Passport-type photograph. One 2'x 2' passport-type photo taped to application form. Must be taken within the last 6 months, with white Background and NO glasses.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Release of Liability. A sample of this letter can be found here.

  • Proof of residency. Copy of driver's license, state issued ID, or major utility bill (Water, Gas, Electric, Sewage) for the most recent month, showing the applicant's name and current address.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. A digital passport-type photograph taken within the last 6 months. Must be 2 inches x 2 inches. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

  • Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

  • Itinerary. A copy of round trip tickets or detailed itinerary for the duration of the trip. The applicant's name must be on itinerary.

  • Invitation Letter. An invitation from the host company which introduces the applicant, states the nature of the trip, and specifies the type and desired validity of the visa.

  • Business Letter. A soft/hard copy of business letter from the sending company. The letter should be printed on the company letterhead stationery, addressed to "The Consulate of Japan, Visa Section", and signed by a senior manager. The business letter must adhere to the following guidelines: Briefly introduce the applicant (please specify employment status/position held in the company by applicant). State the nature of the business to be conducted (i.e. nature of contracting, etc.) and the names and addresses of companies to be contacted in Japan. Specify the Type and desired Validity of the visa (i.e. a one year multiple entry business visa). Guarantee of sufficient funds for travel. In the event the applicant is self-employed, please mention the nature of business conducted in Japan in the application under "Other" in paragraph 1.15. Specify the place of accommodation in Japan.

  • Medical Certificate. Please attach a health form.

  • Letter of Invitation. Letter of Invitation from company in Japan.

  • Guarantee Letter. Guarantee Letter from company in Japan.

  • Certificate of Employment. Signed and Dated Certificate of Employment from US company
    • Must be on company letterhead
    • Copies are accepted

  • Certificate for Completion of Registration. Copy of the Certificate for completion of registration to the ERFS system.
    To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate.

  • U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies). U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies).
    • Permanent Resident (Green Card / Advanced Parole, and/or I-551) & copy.
    • H1B stamp & copy / L-1 & copy / I-797 & copy.
    • F-1 stamp & copy AND I-20(with a valid school signature to travel) & copy.
    • J-1 stamp & copy AND DS-2019(with a valid signature to travel) & copy.
    • Employment Authorization Card (if applicable) & copy.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Visa Copies. Copies of any visas needed for the current trip.

  • Police report. An applicant with an arrest or criminal record must provide a copy of his/her court and/or arrest record (including cases that ended with an acquittal or pardon), along with an English translation of those documents if they are in any language other than English. In case there was no trial, please provide a letter that explains in detail, the circumstances surrounding the arrest. Please provide details about the charges, time served, fees paid, and probation (if any).

  • Authorization Letter. Complete and sign the authorization form for Japan.

  • Complete itinerary. A confirmed reservation record of round trip tickets or detailed itinerary showing all intermediary countries between Japan and return to the United States. The applicant's name must be on itinerary.

  • Letter from Media Company. A letter from the applicant's company. This must describe:
    • the name and position of the applicant
    • the duration of the assignment
    • the name and address of the Japanese branch of the company (if applicable)
    • the activities or responsibilities of the applicant in Japan • a statement that all expenses incurred in Japan are guaranteed.

  • Declaration Form. One completed and signed declaration form.

  • Visa application form. Fully completed and signed application form.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. Must be 2 x 2 inches. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

  • Complete itinerary. A copy of round trip tickets or detailed itinerary showing all intermediary countries between your destination and return to country of origin. The applicant's name must be on itinerary.

  • Conference invitation. Letter of Reasons for Invitation from your visiting company or conference organizer in Japan;
    Conference Letter from your local company in the U.S.
    As well as materials showing the information about the conference in Japan.

  • Medical Certificate. Please attach a health form.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Police report. An applicant with an arrest or criminal record must provide a copy of his/her court and/or arrest record (including cases that ended with an acquittal or pardon), along with an English translation of those documents if they are in any language other than English. In case there was no trial, please provide a letter that explains in detail, the circumstances surrounding the arrest. Please provide details about the charges, time served, fees paid, and probation (if any).

  • Certificate of Eligibility. A Certificate of Eligibility from the Immigration Bureau of Japan. You must obtain a visa and enter Japan within 3 months of the certificate's date of issue.

  • Authorization Letter. A letter authorizing VisaHQ to submit your application on your behalf. Please leave the Visa Agent line blank on the authorization letter.

  • Declaration Form. One completed and signed declaration form.

  • Release of Liability. A sample of this letter can be found here.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Police report. An applicant with an arrest or criminal record must provide a copy of his/her court and/or arrest record (including cases that ended with an acquittal or pardon), along with an English translation of those documents if they are in any language other than English. In case there was no trial, please provide a letter that explains in detail, the circumstances surrounding the arrest. Please provide details about the charges, time served, fees paid, and probation (if any).

  • Certificate of Eligibility. A Certificate of Eligibility from the Immigration Bureau of Japan. You must obtain a visa and enter Japan within 3 months of the certificate's date of issue.

  • Authorization Letter. Complete and sign the authorization form for Japan.

  • Declaration Form. One completed and signed declaration form.

  • Visa application form. For online orders, please download, print and sign Japan visa application, prepared by our system under your account.

  • Original passport. Please provide original passport, sign your passport, and check that you have at least one blank visa page.

  • Passport-type photograph. One 2'x 2' passport-type photo taped to application form. Must be taken within the last 6 months, with white Background and NO glasses.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Release of Liability. A sample of this letter can be found here.

  • Proof of residency. Copy of driver's license, state issued ID, or major utility bill (Water, Gas, Electric, Sewage) for the most recent month, showing the applicant's name and current address.

  • Visa application form. The completed and signed Japan visa application form, see sample here. Your travelers signature on the visa application form must match their signature in their passport.

  • Original passport. Current passport, valid for at least 6 months and containing at least 2 blank “VISAS” pages.

  • Passport-type photograph. One 2'x 2' passport-type photo taped to application form. Must be taken within the last 6 months, with white Background and NO glasses.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Proof of Home Address. Documents showing your place of residence, such as Mortgage Statements, Rental Agreements, etc.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Letter from Media Company. A letter from the applicant's company. This must describe:
    • the name and position of the applicant
    • the duration of the assignment
    • the name and address of the Japanese branch of the company (if applicable)
    • the activities or responsibilities of the applicant in Japan • a statement that all expenses incurred in Japan are guaranteed.

  • Declaration Form. One completed and signed declaration form.

  • Visa application form. Fully completed and signed application form.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. Must be 2 x 2 inches. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

  • Complete itinerary. A copy of round trip tickets or detailed itinerary showing all intermediary countries between your destination and return to country of origin. The applicant's name must be on itinerary.

  • Conference invitation. Letter of Reasons for Invitation from your visiting company or conference organizer in Japan;
    Conference Letter from your local company in the U.S.
    As well as materials showing the information about the conference in Japan.

  • Medical Certificate. Please attach a health form.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Certificate of Eligibility. Issued before a visa application by a regional immigration authority under the jurisdiction of the Ministry of Justice as evidence that the foreign national meets the conditions for landing in Japan, including the requirements that the activity in which the foreign national wishes to engage in Japan at the time of the landing examination is not fraudulent and is an activity that comes under a status of residence (excluding Temporary Visitor Status) stipulated in the Immigration Control Act.

  • Declaration Form. One completed and signed declaration form.

  • Release of Liability. A sample of this letter can be found here.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Certificate of Eligibility. Issued before a visa application by a regional immigration authority under the jurisdiction of the Ministry of Justice as evidence that the foreign national meets the conditions for landing in Japan, including the requirements that the activity in which the foreign national wishes to engage in Japan at the time of the landing examination is not fraudulent and is an activity that comes under a status of residence (excluding Temporary Visitor Status) stipulated in the Immigration Control Act.

  • Declaration Form. One completed and signed declaration form.

  • Visa application form. For online orders, please download, print and sign Japan visa application, prepared by our system under your account.

  • Original passport. Please provide original passport, sign your passport, and check that you have at least one blank visa page.

  • Passport-type photograph. One 2'x 2' passport-type photo taped to application form. Must be taken within the last 6 months, with white Background and NO glasses.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Release of Liability. A sample of this letter can be found here.

  • Proof of residency. Copy of driver's license, state issued ID, or major utility bill (Water, Gas, Electric, Sewage) for the most recent month, showing the applicant's name and current address.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. A digital passport-type photograph taken within the last 6 months. Must be 2 inches x 2 inches. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

  • Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

  • Itinerary. A copy of round trip tickets or detailed itinerary for the duration of the trip. The applicant's name must be on itinerary.

  • Invitation Letter. An invitation from the host company which introduces the applicant, states the nature of the trip, and specifies the type and desired validity of the visa.

  • Business Letter. A soft/hard copy of business letter from the sending company. The letter should be printed on the company letterhead stationery, addressed to "The Consulate of Japan, Visa Section", and signed by a senior manager. The business letter must adhere to the following guidelines: Briefly introduce the applicant (please specify employment status/position held in the company by applicant). State the nature of the business to be conducted (i.e. nature of contracting, etc.) and the names and addresses of companies to be contacted in Japan. Specify the Type and desired Validity of the visa (i.e. a one year multiple entry business visa). Guarantee of sufficient funds for travel. In the event the applicant is self-employed, please mention the nature of business conducted in Japan in the application under "Other" in paragraph 1.15. Specify the place of accommodation in Japan.

  • Medical Certificate. Please attach a health form.

  • Letter of Invitation. Letter of Invitation from company in Japan.

  • Guarantee Letter. Guarantee Letter from company in Japan.

  • Certificate of Employment. Signed and Dated Certificate of Employment from US company
    • Must be on company letterhead
    • Copies are accepted

  • Certificate for Completion of Registration. Copy of the Certificate for completion of registration to the ERFS system.
    To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate.

  • U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies). U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies).
    • Permanent Resident (Green Card / Advanced Parole, and/or I-551) & copy.
    • H1B stamp & copy / L-1 & copy / I-797 & copy.
    • F-1 stamp & copy AND I-20(with a valid school signature to travel) & copy.
    • J-1 stamp & copy AND DS-2019(with a valid signature to travel) & copy.
    • Employment Authorization Card (if applicable) & copy.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. Include 2 passport style photos, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Authorization Letter. Completed and signed authorization form for Japan.
    Authorized person's full name must be PVM
    The address must be "2332 Galiano St, 2nd Floor, Coral Gables, FL 33134
    Date of Birth and Passport fields must be left blank.
    Form must be handwritten.

  • Letter from Media Company. A letter from the applicant's company. This must describe:
    • the name and position of the applicant
    • the duration of the assignment
    • the name and address of the Japanese branch of the company (if applicable)
    • the activities or responsibilities of the applicant in Japan
    • a statement that all expenses incurred in Japan are guaranteed.

  • Declaration Form. One completed and signed declaration form.

  • Visa application form. Fully completed and signed application form.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. Must be 2 x 2 inches. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

  • Complete itinerary. A copy of round trip tickets or detailed itinerary showing all intermediary countries between your destination and return to country of origin. The applicant's name must be on itinerary.

  • Conference invitation. Letter of Reasons for Invitation from your visiting company or conference organizer in Japan;
    Conference Letter from your local company in the U.S.
    As well as materials showing the information about the conference in Japan.

  • Medical Certificate. Please attach a health form.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Authorization Letter. Completed and signed authorization form for Japan.
    Authorized person's full name must be PVM
    The address must be "2332 Galiano St, 2nd Floor, Coral Gables, FL 33134
    Date of Birth and Passport fields must be left blank.
    Form must be handwritten.

  • Business Support Letter. A support letter from the sending company which introduces the applicant, states the nature of the trip, and specifies the type and desired validity of the visa. Here is the sample format for this letter.

  • Certificate of Eligibility. Issued before a visa application by a regional immigration authority under the jurisdiction of the Ministry of Justice as evidence that the foreign national meets the conditions for landing in Japan, including the requirements that the activity in which the foreign national wishes to engage in Japan at the time of the landing examination is not fraudulent and is an activity that comes under a status of residence (excluding Temporary Visitor Status) stipulated in the Immigration Control Act.

  • Declaration Form. One completed and signed declaration form.

  • Release of Liability. A sample of this letter can be found here.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Authorization Letter. Completed and signed authorization form for Japan.
    Authorized person's full name must be PVM
    The address must be "2332 Galiano St, 2nd Floor, Coral Gables, FL 33134
    Date of Birth and Passport fields must be left blank.
    Form must be handwritten.

  • Business Support Letter. A support letter from the sending company which introduces the applicant, states the nature of the trip, and specifies the type and desired validity of the visa. Here is the sample format for this letter.

  • Certificate of Eligibility. Issued before a visa application by a regional immigration authority under the jurisdiction of the Ministry of Justice as evidence that the foreign national meets the conditions for landing in Japan, including the requirements that the activity in which the foreign national wishes to engage in Japan at the time of the landing examination is not fraudulent and is an activity that comes under a status of residence (excluding Temporary Visitor Status) stipulated in the Immigration Control Act.

  • Declaration Form. One completed and signed declaration form.

  • Visa application form. For online orders, please download, print and sign Japan visa application, prepared by our system under your account.

  • Original passport. Please provide original passport, sign your passport, and check that you have at least one blank visa page.

  • Passport-type photograph. One 2'x 2' passport-type photo taped to application form. Must be taken within the last 6 months, with white Background and NO glasses.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Release of Liability. A sample of this letter can be found here.

  • Proof of residency. Copy of driver's license, state issued ID, or major utility bill (Water, Gas, Electric, Sewage) for the most recent month, showing the applicant's name and current address.

  • Visa application form. The completed and signed Japan visa application form, see sample here. Your travelers signature on the visa application form must match their signature in their passport.

  • Original passport. Current passport, valid for at least 6 months and containing at least 2 blank “VISAS” pages.

  • Passport-type photograph. One 2'x 2' passport-type photo taped to application form. Must be taken within the last 6 months, with white Background and NO glasses.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Proof of Home Address. Documents showing your place of residence, such as Mortgage Statements, Rental Agreements, etc.

  • Visa application form. Fully completed and signed application form.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. Must be 2 x 2 inches. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

  • Complete itinerary. A copy of round trip tickets or detailed itinerary showing all intermediary countries between your destination and return to country of origin. The applicant's name must be on itinerary.

  • Conference invitation. Letter of Reasons for Invitation from your visiting company or conference organizer in Japan;
    Conference Letter from your local company in the U.S.
    As well as materials showing the information about the conference in Japan.

  • Medical Certificate. Please attach a health form.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Certificate of Eligibility. Issued before a visa application by a regional immigration authority under the jurisdiction of the Ministry of Justice as evidence that the foreign national meets the conditions for landing in Japan, including the requirements that the activity in which the foreign national wishes to engage in Japan at the time of the landing examination is not fraudulent and is an activity that comes under a status of residence (excluding Temporary Visitor Status) stipulated in the Immigration Control Act.

  • Declaration Form. One completed and signed declaration form.

  • Release of Liability. A sample of this letter can be found here.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Certificate of Eligibility. Issued before a visa application by a regional immigration authority under the jurisdiction of the Ministry of Justice as evidence that the foreign national meets the conditions for landing in Japan, including the requirements that the activity in which the foreign national wishes to engage in Japan at the time of the landing examination is not fraudulent and is an activity that comes under a status of residence (excluding Temporary Visitor Status) stipulated in the Immigration Control Act.

  • Declaration Form. One completed and signed declaration form.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. A digital passport-type photograph taken within the last 6 months. Must be 2 inches x 2 inches. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

  • Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

  • Itinerary. A copy of round trip tickets or detailed itinerary for the duration of the trip. The applicant's name must be on itinerary.

  • Invitation Letter. An invitation from the host company which introduces the applicant, states the nature of the trip, and specifies the type and desired validity of the visa.

  • Business Letter. A soft/hard copy of business letter from the sending company. The letter should be printed on the company letterhead stationery, addressed to "The Consulate of Japan, Visa Section", and signed by a senior manager. The business letter must adhere to the following guidelines: Briefly introduce the applicant (please specify employment status/position held in the company by applicant). State the nature of the business to be conducted (i.e. nature of contracting, etc.) and the names and addresses of companies to be contacted in Japan. Specify the Type and desired Validity of the visa (i.e. a one year multiple entry business visa). Guarantee of sufficient funds for travel. In the event the applicant is self-employed, please mention the nature of business conducted in Japan in the application under "Other" in paragraph 1.15. Specify the place of accommodation in Japan.

  • Medical Certificate. Please attach a health form.

  • Letter of Invitation. Letter of Invitation from company in Japan.

  • Guarantee Letter. Guarantee Letter from company in Japan.

  • Certificate of Employment. Signed and Dated Certificate of Employment from US company
    • Must be on company letterhead
    • Copies are accepted

  • Certificate for Completion of Registration. Copy of the Certificate for completion of registration to the ERFS system.
    To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate.

  • U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies). U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies).
    • Permanent Resident (Green Card / Advanced Parole, and/or I-551) & copy.
    • H1B stamp & copy / L-1 & copy / I-797 & copy.
    • F-1 stamp & copy AND I-20(with a valid school signature to travel) & copy.
    • J-1 stamp & copy AND DS-2019(with a valid signature to travel) & copy.
    • Employment Authorization Card (if applicable) & copy.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. A digital passport-type photograph taken within the last 6 months. Must be 2 inches x 2 inches. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

  • Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

  • Itinerary. A copy of round trip tickets or detailed itinerary for the duration of the trip. The applicant's name must be on itinerary.

  • Invitation Letter. An invitation from the host company which introduces the applicant, states the nature of the trip, and specifies the type and desired validity of the visa.

  • Business Letter. A soft/hard copy of business letter from the sending company. The letter should be printed on the company letterhead stationery, addressed to "The Consulate of Japan, Visa Section", and signed by a senior manager. The business letter must adhere to the following guidelines: Briefly introduce the applicant (please specify employment status/position held in the company by applicant). State the nature of the business to be conducted (i.e. nature of contracting, etc.) and the names and addresses of companies to be contacted in Japan. Specify the Type and desired Validity of the visa (i.e. a one year multiple entry business visa). Guarantee of sufficient funds for travel. In the event the applicant is self-employed, please mention the nature of business conducted in Japan in the application under "Other" in paragraph 1.15. Specify the place of accommodation in Japan.

  • Medical Certificate. Please attach a health form.

  • Letter of Invitation. Letter of Invitation from company in Japan.

  • Guarantee Letter. Guarantee Letter from company in Japan.

  • Certificate of Employment. Signed and Dated Certificate of Employment from US company
    • Must be on company letterhead
    • Copies are accepted

  • Certificate for Completion of Registration. Copy of the Certificate for completion of registration to the ERFS system.
    To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate.

  • U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies). U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies).
    • Permanent Resident (Green Card / Advanced Parole, and/or I-551) & copy.
    • H1B stamp & copy / L-1 & copy / I-797 & copy.
    • F-1 stamp & copy AND I-20(with a valid school signature to travel) & copy.
    • J-1 stamp & copy AND DS-2019(with a valid signature to travel) & copy.
    • Employment Authorization Card (if applicable) & copy.

  • Visa application form. Fully completed and signed application form.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. Must be 2 x 2 inches. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

  • Complete itinerary. A copy of round trip tickets or detailed itinerary showing all intermediary countries between your destination and return to country of origin. The applicant's name must be on itinerary.

  • Conference invitation. Letter of Reasons for Invitation from your visiting company or conference organizer in Japan;
    Conference Letter from your local company in the U.S.
    As well as materials showing the information about the conference in Japan.

  • Medical Certificate. Please attach a health form.

  • Visa application form. For online orders, please download, print and sign Japan visa application, prepared by our system under your account.

  • Original passport. Please provide original passport, sign your passport, and check that you have at least one blank visa page.

  • Passport-type photograph. One 2'x 2' passport-type photo taped to application form. Must be taken within the last 6 months, with white Background and NO glasses.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Release of Liability. A sample of this letter can be found here.

  • Proof of residency. Copy of driver's license, state issued ID, or major utility bill (Water, Gas, Electric, Sewage) for the most recent month, showing the applicant's name and current address.

  • Visa application form. The completed and signed Japan visa application form, see sample here. Your travelers signature on the visa application form must match their signature in their passport.

  • Original passport. Current passport, valid for at least 6 months and containing at least 2 blank “VISAS” pages.

  • Passport-type photograph. One 2'x 2' passport-type photo taped to application form. Must be taken within the last 6 months, with white Background and NO glasses.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Proof of Home Address. Documents showing your place of residence, such as Mortgage Statements, Rental Agreements, etc.

  • Visa application form. Fully completed and signed application form.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. Must be 2 x 2 inches. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

  • Complete itinerary. A copy of round trip tickets or detailed itinerary showing all intermediary countries between your destination and return to country of origin. The applicant's name must be on itinerary.

  • Conference invitation. Letter of Reasons for Invitation from your visiting company or conference organizer in Japan;
    Conference Letter from your local company in the U.S.
    As well as materials showing the information about the conference in Japan.

  • Medical Certificate. Please attach a health form.

  • Visa application form. For online orders, please download, print and sign Japan visa application, prepared by our system under your account.

  • Original passport. Please provide original passport, sign your passport, and check that you have at least one blank visa page.

  • Passport-type photograph. One 2'x 2' passport-type photo taped to application form. Must be taken within the last 6 months, with white Background and NO glasses.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Authorization Letter. A letter from the applicant, authorizing VisaHQ to handle the visa application. Please add your personal information and leave the rear blank. A sample of this letter is available here.

  • Proof of residency. Copy of driver's license, state issued ID, or major utility bill (Water, Gas, Electric, Sewage) for the most recent month, showing the applicant's name and current address.

  • Visa application form. The completed and signed Japan visa application form, see sample here. Your travelers signature on the visa application form must match their signature in their passport.

  • Original passport. Current passport, valid for at least 6 months and containing at least 2 blank “VISAS” pages.

  • Passport-type photograph. One 2'x 2' passport-type photo taped to application form. Must be taken within the last 6 months, with white Background and NO glasses.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Proof of Home Address. Documents showing your place of residence, such as Mortgage Statements, Rental Agreements, etc.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Letter from Media Company. A letter from the applicant's company. This must describe:
    the name and position of the applicant
    the duration of the assignment
    the name and address of the Japanese branch of the company (if applicable)
    the activities or responsibilities of the applicant in Japan
    a statement that all expenses incurred in Japan are guaranteed

  • Declaration Form. One completed and signed declaration form.

  • Visa application form. Fully completed and signed application form.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. Must be 2 x 2 inches. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

  • Complete itinerary. A copy of round trip tickets or detailed itinerary showing all intermediary countries between your destination and return to country of origin. The applicant's name must be on itinerary.

  • Conference invitation. Letter of Reasons for Invitation from your visiting company or conference organizer in Japan;
    Conference Letter from your local company in the U.S.
    As well as materials showing the information about the conference in Japan.

  • Medical Certificate. Please attach a health form.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Certificate of Employment. Work certificate. Please provide a copy of the applicant's employment contract.

  • Certificate of Eligibility. A Certificate of Eligibility from the Immigration Bureau of Japan. You must obtain a visa and enter Japan within 3 months of the certificate's date of issue.

  • Certificate of Eligibility. Issued before a visa application by a regional immigration authority under the jurisdiction of the Ministry of Justice as evidence that the foreign national meets the conditions for landing in Japan, including the requirements that the activity in which the foreign national wishes to engage in Japan at the time of the landing examination is not fraudulent and is an activity that comes under a status of residence (excluding Temporary Visitor Status) stipulated in the Immigration Control Act.

  • Declaration Form. One completed and signed declaration form.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Visa application form. Fully completed and signed application form.

  • Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

  • Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

  • Certificate of Eligibility. Issued before a visa application by a regional immigration authority under the jurisdiction of the Ministry of Justice as evidence that the foreign national meets the conditions for landing in Japan, including the requirements that the activity in which the foreign national wishes to engage in Japan at the time of the landing examination is not fraudulent and is an activity that comes under a status of residence (excluding Temporary Visitor Status) stipulated in the Immigration Control Act.

  • Declaration Form. One completed and signed declaration form.

  • Visa application form. For online orders, please download, print and sign Japan visa application, prepared by our system under your account.

  • Original passport. Please provide original passport, sign your passport, and check that you have at least one blank visa page.

  • Passport-type photograph. One 2'x 2' passport-type photo taped to application form. Must be taken within the last 6 months, with white Background and NO glasses.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Release of Liability. A sample of this letter can be found here.

  • Proof of residency. Copy of driver's license, state issued ID, or major utility bill (Water, Gas, Electric, Sewage) for the most recent month, showing the applicant's name and current address.

  • Visa application form. For online orders, please download, print and sign Japan visa application, prepared by our system under your account.

  • Original passport. Please provide original passport, sign your passport, and check that you have at least one blank visa page.

  • Passport-type photograph. One 2'x 2' passport-type photo taped to application form. Must be taken within the last 6 months, with white Background and NO glasses.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Release of Liability. A sample of this letter can be found here.

  • Proof of residency. Copy of driver's license, state issued ID, or major utility bill (Water, Gas, Electric, Sewage) for the most recent month, showing the applicant's name and current address.

  • Visa application form. For online orders, please download, print and sign Japan visa application, prepared by our system under your account.

  • Original passport. Please provide original passport, sign your passport, and check that you have at least one blank visa page.

  • Passport-type photograph. One 2'x 2' passport-type photo taped to application form. Must be taken within the last 6 months, with white Background and NO glasses.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Release of Liability. A sample of this letter can be found here.

  • Proof of residency. Copy of driver's license, state issued ID, or major utility bill (Water, Gas, Electric, Sewage) for the most recent month, showing the applicant's name and current address.

  • Visa application form. For online orders, please download, print and sign Japan visa application, prepared by our system under your account.

  • Original passport. Please provide original passport, sign your passport, and check that you have at least one blank visa page.

  • Passport-type photograph. One 2'x 2' passport-type photo taped to application form. Must be taken within the last 6 months, with white Background and NO glasses.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Release of Liability. A sample of this letter can be found here.

  • Proof of residency. Copy of driver's license, state issued ID, or major utility bill (Water, Gas, Electric, Sewage) for the most recent month, showing the applicant's name and current address.

  • Visa application form. For online orders, please download, print and sign Japan visa application, prepared by our system under your account.

  • Original passport. Please provide original passport, sign your passport, and check that you have at least one blank visa page.

  • Passport-type photograph. One 2'x 2' passport-type photo taped to application form. Must be taken within the last 6 months, with white Background and NO glasses.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Release of Liability. A sample of this letter can be found here.

  • Proof of residency. Copy of driver's license, state issued ID, or major utility bill (Water, Gas, Electric, Sewage) for the most recent month, showing the applicant's name and current address.

  • Visa application form. For online orders, please download, print and sign Japan visa application, prepared by our system under your account.

  • Original passport. Please provide original passport, sign your passport, and check that you have at least one blank visa page.

  • Passport-type photograph. One 2'x 2' passport-type photo taped to application form. Must be taken within the last 6 months, with white Background and NO glasses.

  • Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証:Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

  • Release of Liability. A sample of this letter can be found here.

  • Proof of residency. Copy of driver's license, state issued ID, or major utility bill (Water, Gas, Electric, Sewage) for the most recent month, showing the applicant's name and current address.

Unfortunately, at this time VisaHQ does not provide service for

A visa is not required for this destination.

Unfortunately, at this time VisaHQ does not provide service for Tourist visa


Additional steps you may take:
  • Check the current validity of your passport and the availability of blank visa pages

  • Contact the nearest embassy or consulate of Japan

    Take advantage of our extensive embassy and consular database to find the nearest one. Upon contacting the embassy confirm the required documents, the time it takes to process the visa and whether the consulate accepts applications by mail.

Additional information
    • Check visa

    Japan COVID-19 travel restrictions

    • Entry is open
      Japan reopened its borders for travelers. Starting June 01, 2022. Foreign nationals who will be allowed new entry into Japan(Foreign nationals with receiving organization such as travel agents or travel service provider) will be limited to those who will enter from the countries/regions of the group “Blue” of Japan's new border measures.
      Prior to arrival requirements
      Valid passport. Valid national passport with at least 6 month remaining validity after the date of departure.
      Valid visa. Please see the instructions above if visa is needed and apply.
      Negative COVID-19 test. Passengers must have a negative COVID-19 test result.
      test must:

      - specify that it is based on nasopharyngeal swab or saliva;
      - be taken at most 72 hours before departure from the first international embarkation point;
      - be in English.

      This does not apply to passengers younger than 6 years.
      📝Health form: Passengers must complete a Quarantine Questionnaire. This will generate a QR code which must be presented upon arrival.

      Returning citizens that are entering Japan are also recommended to complete the online quarantine questionnaire and install this app for monitoring during the two-week quarantine period using video calls and to provide travel history, health condition and other details prior arrival.
      Upon arrival restrictions
      🏠Quarantine rules starting June 01, 2022 0:00 am (JST). self-quarantine period and place of accommodation after entry into Japan may be changed according to the grouping (“Red”, “Yellow” and “Blue” categories) of the countries/regions in which the entrants stayed within 14 days before the day of return to Japan or the day of application for landing on Japan and whether they obtain a valid COVID-19 vaccination certificate.
      😷Masks are required in public spaces and transport.
      On-arrival test will also be based from the grouping (“Red”, “Yellow” and “Blue” categories) of the countries/regions in which the entrants/travelers stayed within 14 days before the day of return or application for landing on Japan.
    Your documents are safe with VisaHQ
    All passports are
    covered for up to
    500

    We take our job seriously. All passports that are submitted to VisaHQ for processing are covered for up to $500 against any loss or damage. If you choose FedEx when applying online, we will even cover your passport in transit to us and from us to you.

    Your peace of mind is our greatest reward

    Find us near you

    To apply for Japan visa in
    • Washington, DC
      Address
      VisaHQ.com Inc.
      655 15th St NW
      Suite 800
      Washington, DC 20005
      Phone
      +1-202-661-8111+1-202-661-8111
      Working Hours
      For calls: Mo-Fr, 8:30 am - 8:30 pm ET
      For visits: Mo-Fr, 8:30 am - 5:30 pm ET
    • San Francisco, CA
      Address
      VisaHQ.com Inc.
      870 Market Street
      #888
      San Francisco, CA 94102
      Phone
      +1-202-661-8111+1-202-661-8111
      Working Hours
      For calls: Mo-Fr, 5:30 am - 5:30 pm PT
      For visits: Mo-Fr, 9:00 am - 5:30 pm PT
    • Chicago, IL
      Address
      VisaHQ.com Inc.
      Swift Passport Services
      1 E. Erie St
      Suite 525
      Chicago, IL 60611

    Frequently Asked Questions about Japan visa

        Japan Embassy list in United States of America

        Japan Customs

        Import Regulations Export Regulations Health and Security Contact Customs Authorities
            Japanese Customs contact information
            For further assistance please contact the Japanese Customs authorities directly. They will provide the latest information about customs regulations and export-import procedures.

            • Phone


            For additional information about travel restrictions, security warnings, political updates, and basic travel guidelines, please contact the nearest Japanese Embassy.

            ×

            Whooops! Server is in the spirit world.
            Please, try again later


            Refresh the page